How VOIP Technology Drives Virtual Office Solutions
In recent years virtual office solutions have become more and more popular with an increasing number of businesses and offices using at least one of the many services on offer.
And of all of the virtual office solutions available, one of the most powerful and most popular has to be Voice Over Internet Protocol, or VoIP, technology.
This incredibly useful and versatile service has a range of far reaching implementations that, together with other technological innovations, is driving virtual office solutions.
An overview of VOIP
VoIP in its simplest form is the process by which a sound – i.e. your voice – is digitalised and sent via your internet connection to a recipient.
This can be utilised by companies in various ways, but basically means that a business can make long distance phone calls free of charge.
Extras like video capability and extensions can be added to a VoIP system, making it incredibly versatile and easy to tailor to suit an individual business.
Enabling remote working
As effective communication is one of the main obstacles to overcome when developing a more mobile working situation, the fact that VoIP offers a comprehensive solution means that it makes remote working a real possibility for many businesses.
Employees can work from wherever in the world that they want, without incurring extra charges for making long distance calls. Plus, the employer knows that they can reach their staff easily, quickly and cheaply, helping the business to run smoothly and efficiently.
As VoIP covers this basic need for good communication, it means that companies can take on a whole host of other virtual office solutions, transforming their workplace into the office of the future.
As VoIP becomes more and more common – and this is almost guaranteed to happen as old-fashioned telecoms systems become obsolete – it will become easier for companies to expand globally while still maintaining a team spirit and shared goal.
The nature of a VoIP system also makes it incredibly easy to add new extensions or to move the location of an extension if an employee has changed offices.
This will help to reduce the costs of expanding and reorganising your company, so you can make it work as efficiently as possible all of the time.
Once you’ve got your VoIP system set up, you can easily integrate it with other virtual office solutions as well as other technologies.
For example, VoIP gives you the opportunity to have a ‘click to talk to a member of staff’ button on your website.
You can also combine VoIP with email so that users can access their voicemail through their email clients, or set up a system where VoIP can be used on mobile phones, further reducing the cost of communication.
VoIP is an incredibly flexible service, with systems ranging from the simple to the complex.
It gives companies the opportunity to expand and contract their communications systems as circumstances allow, all while saving a lot of money on calls and helping to integrate your virtual office services.
By enabling this ease of growth and globalisation, VoIP technology is helping to increase the demand for other virtual office solutions and therefore driving the technology that will help to push everything forward.
This might well mean that, before we know it, almost all office communications will work on a VoIP platform, allowing limitless growth and flexibility and allowing companies to have offices and staff wherever in the world they want.
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